Are you old enough to
remember the workplace before email? I
am and I liked it much better back then.
I have so many darned emails in my inbox at work that I sometimes get
messages about my inbox being full. I
have to make sure that I delete the deleted and sent folders at least once a week.
The emails that I should
keep for my own records (and protection) I put into folders to get them
out of the inbox.
Email is not totally a pain
in the ass in the workplace. It is great
when you need an answer to something right away. Usually, I get responses in just a few minutes,
or at least some time that day. You can
easily attach files or copy and paste which eliminates having to go to the copy
machine. All you have to do is attach
your file and if the person wants a printed copy they can make the trip to the
copy machine on their own.
You have to be very careful
using email in the workplace. First of all your work email is not your
private email and that is very important to keep in mind. Your work email address is the property of the
company you work for, so they have the right to access and read them all. Also keep in mind that deleted emails can always
be retrieved. This includes emails that
were deleted as long as five years ago.
They are never completely gone.
I give my work email address to only a select
few friends to prevent anyone from sending me jokes that can be looked at as
offensive. Even though you cannot control
what someone emails you, I have worked for companies that would either write
you up or fire you if one of your friends or family members emailed you
something inappropriate. There were
quite a few occasions where I did not think the inappropriate email was funny to
begin with and even offensive. Those
emails would usually come from other co-workers in the workplace; not family or
friends. It has been years though since
I received any inappropriate emails so I guess that many companies have cracked
down on employees passing around “joking” emails.
Another thing you have to be
careful about is that many people in the worker place saves every single email
they receive. An email that you send out
today can haunt you months and even years later. This can include emails that were sent to
you. I have had co-workers deny getting
a specific email from me and I had to whip it out to prove that I did inform
them. Some employees have read receipts
attached to every email they send out.
Therefore, not only do they have the proof of sending you an email, but
they also have a receipt telling them the exact date and time you read it. If you were sent an email that required an
action, don’t lie about getting it.
Proving that you did is so easy.
How about employees who
email you and loves copying your manager and what seems like everybody in your
entire department? So often that is not
necessary. If you need me to run a
report for you just ask me. You don’t
need to email my manager too or anyone else for that matter. We are grown people and I understand English. If you need me to run a report for a certain
period I don’t need monitoring to do it.
Before email what people
used to do is send interoffice memorandums.
That was also a pain in the ass at times; however, there weren’t
hundreds of them floating around as with emails. Often if a co-worker needed something the
person came to you face to face or called you from their office to request it. It was mostly not a big deal.
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Hi, thank you for stopping by. I am now following you too.
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